Duties & Responsibilities
Duties will include but are not limited to:
- Full admin function including processing of cash book, journals as required.
- Management of administration staff.
- Dailey, weekly and monthly reporting to head office.
- Staff roistering and maintenance of payroll records for submission to head office.
- Ensure store compliance with set policy and procedures.
- Review and reporting back monthly to the Executive committee on store performance.
- Supplier relations and direct payments in consultation with head office.
- Liaise with external auditors in conjunction with Group Finance.
- Safe guarding of company assets specifically stock, assets and cash.
- Receiving GRV sequence and verification checks, scrutinising the integrity and origin of GRV’s.
- Checking process of GRV’s done including accuracy (balancing GRV to invoice).
- Creditor claims and control – paper flow from receiving/buying to Head Office and controlling creditors deductions.
- Service department counts and verification.
- Service department wastage control – recording and archiving for later use.
- Auditing of service department purchases, correct listing of products under correct departments.
- Cashier Shorts & Overs weekly.
- Daily report back on GRV’s not done and the reasons for not completing it.
- Auditing and balancing of transactions between Arch and the accounting system.
- Daily spot-checks of cashier floats while they are working (unannounced).
- Weekly cash office float balancing.
- ATM balancing and loading by cash office personnel (not by management).
- Weekly tracking of Debtors.
- System user permissions and checks on a weekly basis.
- Check and facilitate supplier payments.
- Actively controlling critical supplier balances due vs. limits and store needs.